Episcopal Summer “MEGA” Camp, June 4-10, 2017
The following information was e-mailed to all those who registered for Camp:
Mail payments and completed forms to the Youth Missioner at:
EDOK Youth Office
10003 W. 70th Ter
Merriam, KS 66203
You can also make payments online at: https://edok.formstack.com/forms/misc_payment
Arrival: All campers arrive no earlier than 2:30 PM and no later than 3:30 PM on the first day of camp (Sunday, June 4). Please do not arrive early as staff will be in meetings until then. Please do not arrive late as you will miss important orientation information.
Check in will be at Ritchie Lodge, the largest building on camp. Please leave your bags and belongings in the car for check-in, then grab it after you have your cabin assignment.
When you check-in there will be three stations:
- Check-in & Payment: turn in cell phones, make final payments, turn in Equine/Tower release form, let us know how you will be getting home at the end of the week (we need to know there’s a plan for this!)
- Nurse & Medications: the nurse wants to meet ALL the campers so s/he can put a name to a face and make sure the camper knows who s/he is in case they need anything. Please have your medications ready to turn in. If you have not yet turned in your hard-copy health form or insurance card copy, please give it to the nurse.
- T-Shirt & Cabin assignment: Pick up your camp t-shirt and get your cabin assignment.
*Please note: Comfortable shoes are recommended for all visitors. Pets are not permitted at Camp Wood, they must be left at home (even during drop-off and pick-up times). All visitors are asked to depart by 3:30 pm so we can get our camp sessions started.
Departure: There is a closing service Saturday, June 10, at 10:30 AM in Hutch Hall for all campers and parents. We will have a slide show for the week, campers to talk about their experience, singing, and an official blessing and dismissal.
Parents can pick campers up no earlier than 11:00 AM on the last day of the camp session (Saturday, June 10) at Ritchie and no later than 11:30 AM. Camper’s belongings will be all packed up and ready-to-go. Please make sure you get ALL of your campers belongings as the Diocese does not have room for transportation or storage of lost and found items.
After the closing service, all campers must check-out with camp staff before they can leave. Please do not arrive late as Camp Wood closes on Saturday afternoons and we need to vacate the premises.
*Please note: Comfortable shoes are recommended for all visitors. Pets are not permitted at Camp Wood, they must be left at home (even during drop-off and pick-up times).
What should campers bring to camp?
- 2 pairs of long pants (jeans) — required for horseback riding and Gold Rush
- shorts, t-shirts, underwear, socks (extras might be good!) Enough for one week.
- jacket and/or warm sweatshirt (sometimes the mornings and evenings are cool)
- Laundry bag or trash bag for dirty clothes
- 2-3 pair of shoes: Rugged shoes, tennis shoes and flip flops for the shower. Hard-soled shoes or boots and socks are required for horseback riding. Flip-flops are not allowed outside of cabins per Camp Wood policy. The terrain is somewhat rough and flip-flops have a tendency to come off or the foot can slide off the side causing injury to the foot or ankle.
- Some youth like to dress up for the dance on the last night of camp, but this is optional. (High School & Junior High sessions only)
- bedding: Sleeping bag and/or sheets, blanket, and pillow. (Early June is unpredictable, sometimes it can get very cold at night; sometimes it remains hot. Watch the weather forecast and pack accordingly.)
- insect repellent and sunscreen.
- shower towel, washcloth, and beach towel
- toiletries (toothbrush, toothpaste, soap, shampoo, non-aerosol deodorant, etc.)
- pens, pencils, stationery, postcards, and stamps. (Pre-addressed and pre-stamped stationary helps.) Note: The first good opportunity for youth to write home is Monday during rest time (1 pm) which is after the mail is picked up that day. So letters most likely won’t go out until Tuesday.
- flashlight and extra batteries. (Junior High campers are encouraged to bring a battery powered lantern, their lodging does not have electricity, although they have access to electricity in the restrooms.)
- fun Items: Playing cards, musical instruments, Frisbee, digital camera, basketball, soccer ball, volleyball, water toys, costumes for the talent show, materials to decorate the cabin, etc.
- Prayer books and Bibles are available for use, but campers may wish to bring their own if desired.
Please note: The Episcopal Diocese of Kansas and Camp Wood YMCA are not responsible for items lost or stolen.
What not to bring
- Anything that might get you into trouble including toys, fireworks, weapons, alcohol, tobacco, etc. (This was outlined in the Community Covenant you signed as part of the registration process.)
- Jewelry, valuables, computers
- Please don’t bring any over-the-counter medicine, like Ibuprofen or Tylenol, we have that if you need it.
Camp Wood reserves the right to search Camp Wood YMCA property at any time without notice.
Cell Phone Policy
We have found that youth and adults have a better camp experience if they “un-plug” for the week. However, we know that in today’s culture that is unrealistic for some people.
- We ask Elementary campers to leave cell phones at home or turn them in at registration. We have found homesickness is more likely to occur at the Elementary age and that calling home makes it worse rather than better.
- Junior High and Senior High youth are allowed to keep their cell phones with them as long as it is not a problem. If it becomes a distraction from planned activities, they will be asked to give up their phone privileges until that night and turn their phone in to an adult.
For the safety of all campers and staff, all prescriptions and over-the-counter medication brought onto camp MUST be in the original container. All medication will be checked in with the nurse during registration. Each age-group has a certified nurse to serve their group. The nurse will dispense medication at proper times and in the proper amounts. If the dosage instructions on the medication container do not match the dosage information on the health form you are required to have written orders signed by the prescribing physician starting camper’s name, dosage, and time medication(s) is to be administered. If you don’t want to send the entire supply of medication, campers can get what’s known as a “school bottle” from the pharmacy which has dosage and administration information. Please put all medications in a zip-loc bad with your child’s full name. Do not pack medication in your camper’s luggage.
Elementary campers will participate in a swim check on Sunday afternoon. The swim check allows the Camp Wood aquatic staff to determine a camper’s ability in the water and establish the safest areas in which the camper may swim or boat. Campers will be asked to swim four lengths of the swimming area (50 yards) and tread water for 5 minutes. Junior High and Senior High students will do a swim check on Monday afternoon if they choose.
We ask all campers not to bring their own snacks to camp. Food kept in cabins attracts insects and critters and may be a problem for students with allergies. We will be providing a snack for campers in either the afternoon or evening each day. If you would like to mail “care” packages with small amounts of food or treats to campers (which can be consumed by one person in one sitting), you are welcome to do so.
Campers love to get mail, and if they get an individual package, they have to “kiss the fish,” a fun tradition at camp. We would advise you to send mail and packages prior to camp or early in the week, so the camper will be sure to receive them. Mail to campers should be sent to:
Session (Senior High, Junior High, or Elementary)
1101 Camp Wood Rd.
Elmdale, KS 66850
You may also drop mail off when you drop your camper off, and indicate on the letter or package the day you would like it delivered to your camper.
Only first time campers are guaranteed one person as a cabin mate. Campers must request each other and be close in age. Cabin requests should be written on the application or e-mailed to the Youth Missioner by May 12 and cannot be made at registration on the first day of the camp session.
How to Get to Camp
Camp Wood YMCA is located two miles south of Elmdale, KS, off Highway 50, thirty miles west of Emporia, two hours west of Kansas City, one hour and fifteen minutes northeast of Wichita. The address is: Camp Wood YMCA • 1101 Campwood Rd • Elmdale, KS 66850, and can be found in Google Maps by searching for “Camp Wood YMCA.” Since last year, they have installed a large sign on Hwy-50 indicating where to turn! Camp Wood Directions
Note: “Camp Wood Road” intersects with Hwy-50 a couple of times, so your GPS might try to have you turn too early. Make sure you turn in Elmdale and when you see the large Camp Wood YMCA sign, otherwise you’ll be on back country roads much longer than needed.
New Campers & Homesickness
We often have campers who are away from home for the first time (especially in the elementary session). Our staff is trained to be highly sensitive to the needs of these campers. We do our best to make camp a safe and loving environment where kids can have fun and grow.
We find that calls from home are disruptive to the camp environment and most often make homesickness worse. We ask that parents only call or visit in the case of a family emergency. The camp office phone number is 620-273-8641. After 11 pm, in case of emergency, please call the Health Center number: 620-273-8279, this is where you will find the nurse and Episcopal leadership staff or call the Youth Missioner’s cell phone 913-708-5927.
If you have a concern about your child, please call the Youth Missioner and she will be happy to get a report from your child’s camp counselor (or have the counselor call you back). We also plan to have youth and adults blog about camp each day, to help parents know more about what is going on at camp. Visit the youth blog here: https://edokyouth.wordpress.com/newsletter/blog-2/
If this is your camper’s first year at camp, check out this blog with 12 tips to Prepare your Camper for Camp: https://edokyouth.wordpress.com/2016/03/30/12-steps-to-prepare-your-camper-for-camp/.
Youth Commission Elections
The Youth Commission is a steering committee of junior and senior high youth that provides vision and accountability for the Diocese of Kansas youth program. Student representatives are nominated and elected by their peers at Camp. Once elected, youth stay on Youth Commission until they graduate from high school. If you are interested in running for Youth Commission, you should complete the Youth Commission Covenant, have your parents sign it, and bring it with you to camp. You can read more about Youth Commission on our web site: https://edokyouth.wordpress.com/youth-commission/
No refunds can be issued after May 19 for any reason. A paid registration can be transferred to a new camper after that date.
If you have a question that isn’t addressed here, check out our web page with a more detailed list of FAQ’s. https://edokyouth.wordpress.com/campfaq/
And please don’t hesitate to contact me directly if you have other questions prior to camp. Can’t wait to see you at Mega Camp!